Work Order & Purchase Order (ENFA) Management
Issue, approve, track, and close work orders and purchase orders with complete accountability. ENFA-ready workflows so procurement moves at the speed your project demands.
The Problem
Orders Raised in Emails, Approvals in WhatsApp, Tracking Nowhere
Without a structured WO/PO system, subcontractor scope creep is invisible, procurement delays cascade into project delays, and invoice reconciliation becomes a monthly battle with no audit trail.
- Work orders issued verbally — no documented scope
- Purchase orders raised without budget checks
- No system to match POs against GRNs and invoices
- Approval bottlenecks causing procurement delays
The Solution
Structured Procurement with Full ENFA Compliance
Valency's WO & PO module brings every order into a single structured workflow — from creation through multi-level approval to closure. ENFA-ready with complete audit trails and seamless links to materials, billing, and site progress.
- Every work order has defined scope, value, and timeline
- POs linked to approved indents and budget lines
- Three-way matching: PO vs GRN vs invoice
- Configurable approval workflows by value or category
Features
Every Order, Every Approval, Every Rupee — Accounted For
Work Order Creation
Issue work orders to subcontractors with defined scope, rate, quantities, and completion milestones. All parties get digital acknowledgement.
Purchase Order Management
Raise POs linked to material indents and budget lines. Vendor details, delivery schedules, and terms captured at order stage.
Multi-Level Approval Workflows
Configure approval chains by order value, category, or department. Approvers notified instantly via app. No paper shuffling.
ENFA Integration
Fully ENFA-compliant workflows for engineering, notification, and field activity management. Standard formats supported.
Three-Way Matching
Automatically match Purchase Order → Goods Receipt Note → Supplier Invoice to prevent overpayment and duplicate billing.
PO vs Actual Tracking
Compare ordered quantities and values against actual receipts and consumption. Identify under-delivery or excess billing instantly.
Subcontractor WO Billing
Work order completion percentages feed directly into subcontractor billing — no separate billing sheets required.
Expiry & Renewal Alerts
Get notified on work orders nearing completion dates, POs not yet delivered, or budget commitments approaching limits.
Document Attachment
Attach scope documents, drawings, BOQ extracts, and correspondence directly to each WO or PO for a complete record.
Order Lifecycle
From Requirement to Closure in 5 Steps
Requirement Identified
Site team raises a material indent or a new work package requirement — triggering the WO or PO process.
Order Created & Submitted
Procurement or site team creates the WO/PO with full details: scope, quantities, rates, vendor, and timeline. Submitted for approval.
Approval Workflow
Configurable approvers (by value threshold or category) review and approve via mobile or web. Rejected orders returned with comments.
Execution & GRN / Progress
For POs — material received and GRN raised. For WOs — site progress recorded against milestones. Both linked back to the order.
Invoice Matching & Closure
Vendor or subcontractor invoice is matched against the order and execution records. Approved invoices trigger payment processing. Order closed.
Procurement without the chaos.
See how Valency's WO & PO module brings order and accountability to your procurement process.