BOQ & Document Management
Your project's single source of truth. Manage your Bill of Quantities, drawings, specifications, and project documents — with live progress tracking and automated billing from the same data.
The Problem
BOQs Live in Excel, Drawings on WhatsApp, Documents Everywhere
Without a centralised document system, teams work from the wrong drawing revision, billing teams recreate data from scratch, and variation orders get lost. Every version mismatch costs time and money.
- Multiple BOQ versions causing billing disputes
- Outdated drawings used on site without knowing
- Progress billing manually compiled each month
- Variation orders tracked in email threads
The Solution
One Place for Every Project Document — Live and Version-Controlled
Valency's BOQ & Document Management module connects your quantities to your daily work. Progress is captured against BOQ line items, billing is generated automatically, and every document has a single controlled version.
- BOQ linked to daily activity progress for live tracking
- Always-current drawing register with revision history
- Progress billing generated in one click from site data
- Variation orders tracked with full approval audit trail
Features
From Quantities to Billing — Fully Connected
Bill of Quantities (BOQ)
Upload and manage your BOQ with hierarchical work packages, unit rates, and quantities. Link each item to on-site progress.
Drawing Register
Centralised repository for all project drawings with revision control. Site teams always access the latest approved version.
Progress Billing
Site progress against BOQ line items auto-generates interim payment certificates and billing claims — in the exact format required.
Variation Order Management
Raise, review, approve, and price variation orders with full workflow. Every VO linked to revised BOQ quantities and cost impact.
Specification Management
Store and link material and workmanship specifications to relevant BOQ items so site teams always know the required standard.
Document Version Control
Every document upload creates a new version. Previous versions are retained and accessible. No more 'which file is current?' confusion.
RFI Tracking
Raise and track Requests for Information against specific drawings or spec clauses. Response times and status visible to all parties.
Cost vs Budget Dashboard
See BOQ budget vs committed costs vs actual spend in one view. Drill down to any work package at any time.
Export & Reporting
Export billing claims, progress reports, and cost summaries in standard formats for client submission or internal review.
Automated Billing Flow
From BOQ to Invoice in 4 Steps
BOQ Setup
Import your BOQ or build it in Valency. Define work packages, line items, quantities, and unit rates.
Daily Progress Capture
Site supervisors record daily work progress against BOQ line items via mobile. Quantities completed are logged in real time.
Billing Compilation
At billing cut-off, the system aggregates all completed quantities and calculates the payable amount against each BOQ item automatically.
Certificate Generation
An interim payment certificate or running account bill is generated in the required format — ready for client submission with no manual compilation.
Generate your next billing in minutes, not days.
See how Valency's BOQ & Document module eliminates manual billing and version confusion on real projects.