Machine Management
Every hour your machine sits idle costs money. Track utilisation, fuel, maintenance, and operator performance — and allocate equipment costs accurately to the activities where they belong.
The Problem
Equipment Costs Are a Black Box on Most Sites
Heavy machinery is one of the most expensive line items in a project budget. Yet most sites have no real-time view of utilisation, fuel consumption, or which activities machines are being used for. Hire charges accumulate with no accountability.
- Machine hours logged manually — if at all
- Fuel receipts unreconciled against usage
- Idle time hidden in operator logs
- Equipment costs not allocated to activities
The Solution
Full Visibility Into Every Machine on Your Site
Valency's Machine Management module gives you a real-time view of every piece of equipment — what it's doing, who's operating it, how much fuel it's consuming, and what it's costing. Maintenance schedules keep downtime planned, not unplanned.
- Daily hour logs recorded by operator on mobile
- Fuel issues from store linked to machine records
- Idle time vs productive time broken down by shift
- Costs allocated to specific activities automatically
Features
Take Command of Your Equipment Fleet
Hour Log & Utilisation
Operators log start and stop times by activity each shift. Productive hours, standby hours, and idle time tracked automatically.
Fuel Consumption Tracking
Fuel issues recorded against specific machines. Litres per hour benchmarked against norms. Over-consumption flagged immediately.
Operator Assignment
Assign operators to machines by shift. Track operator-wise productivity and machine handling records over time.
Maintenance Scheduling
Set periodic service intervals (by hours or date). Get alerts before scheduled maintenance is due. Log completed maintenance with records.
Activity-Wise Cost Allocation
Machine hours logged against activities automatically calculate equipment cost per activity — feeding into project cost reports.
Breakdown & Downtime Logging
Log breakdowns with cause and duration. Track downtime by machine over the project. Identify chronic failure patterns.
Hire vs Own Tracking
Manage both owned and hired equipment. Track hire periods, rates, and cost-per-hour. Compare against own equipment economics.
Fleet Performance Dashboard
See all machines in one view — utilisation %, fuel efficiency, maintenance status, and cost-to-date for each piece of equipment.
Alerts & Notifications
Alerts for machines approaching service intervals, excessive idle time, or fuel consumption deviating from norms.
Daily Workflow
How Machine Tracking Works Each Day
Shift Start Log
Operator opens the Valency app, selects their machine, and logs shift start with meter reading. Activity and location captured.
Activity Assignment
Supervisor assigns or operator selects the activity the machine will work on for the shift. Each activity tracked separately.
Fuel Issue Record
When fuel is issued from store, the storekeeper logs it against the machine in real time. Quantity and cumulative consumption updated.
Shift End & Breakdown Report
Operator logs shift end with final meter reading. Any breakdowns or stoppages recorded with cause and duration.
Cost Allocation & Report
System calculates cost per machine per activity based on hours logged and applicable rate. Updates project cost dashboard overnight.
Stop paying for idle machines you can't see.
See how Valency's Machine Management module brings full accountability to your equipment fleet.