Material Management
Track every kilogram, litre, and unit from the moment it enters your site to where it's consumed. Eliminate wastage, prevent pilferage, and always know your material costs.
The Problem
Material Costs Are Spiralling — and Nobody Knows Why
Materials typically account for 50–60% of a construction project's cost. Yet most sites have no real-time view of stock levels, consumption, or wastage. By the time discrepancies surface, the budget is already blown.
- GRNs recorded days after delivery
- No comparison between issued and consumed quantities
- Wastage and pilferage go undetected
- Material billing disputes with subcontractors
The Solution
Full Visibility from Indent to Consumption
Valency's Material Management module tracks every material transaction in real time — from the initial indent through delivery (GRN) to site-level consumption. Always know what you have, what you've used, and what it's cost.
- Real-time stock levels at each store location
- Instant comparison: BOQ allocation vs actual usage
- Automated wastage flagging beyond norms
- Supplier-wise delivery and quality records
Features
Complete Control Over Every Material on Site
Material Indent
Site teams raise digital indents for required materials. Requests routed to the right approver instantly with full audit trail.
Goods Receipt Note (GRN)
Record deliveries on mobile at the gate. Quantity, quality checks, and supplier details captured before material enters store.
Stock Ledger
Live stock register for each store location. View opening balance, receipts, issues, and closing stock in real time.
Material Issue to Work
Issue materials to specific activities or subcontractors with digital acknowledgements. No more unaccounted issues.
Wastage & Reconciliation
Compare theoretical consumption against actual to identify wastage, spillage, or pilferage automatically.
BOQ vs Actual Comparison
See at a glance whether each material is within budget or over-consumed relative to BOQ allocations.
Material Return Management
Track materials returned from site to store or to vendors. Every transaction is logged and reconciled.
Supplier & Vendor Tracking
Maintain vendor records, rate contracts, and delivery performance history for every supplier.
Low Stock Alerts
Set reorder thresholds. Get automated alerts when critical materials fall below minimum levels.
Material Lifecycle
End-to-End Tracking in 5 Stages
Indent Raised
Site engineer raises a digital material requisition specifying quantity, grade, and required date. Routed for approval automatically.
Purchase Order Issued
Approved indents trigger a purchase order (linked to the Work Order & PO module) to the selected vendor.
GRN at Gate
On delivery, store keeper captures receipt via mobile — quantity, quality inspection result, and delivery challan details.
Issue to Work
Materials are issued to activities or subcontractors from store with a digital issue slip. Consumption is recorded against BOQ line items.
Reconciliation & Cost Report
The system reconciles received vs issued vs consumed and generates material cost reports per activity, per subcontractor, and per project.
Know exactly where every material goes.
See a live demo of Valency's Material Management module and stop budget overruns before they happen.